Property Assistant

City of Edmonton
Full Time
Edmonton, AB
$25.45–$31.91 an hour
Posted 10 days ago
Job description
Property Assistant Up to 18 months Job Number : 45613 The Real Estate Branch combines real estate and land development expertise to create integration across a diverse portfolio: we own, lease, and manage the City's inventory of real property (land, buildings, and facilities). We provide expert real estate services to the corporation and integrate multiple corporate interests so that Council can achieve its vision. The Property Assistant is a support role to the unit, providing property management services and is accountable to their own routine, low complexity, low value portfolio, including Utility, Garden and Vacant Lots. If you are a self-starter with experience in the property management processes, have strong communication skills and take initiative, then consider joining the Property Services team. The key responsibilities of the Property Assistant role include: Administer and negotiate low complex lease agreements that include other levels of government, community groups and COE initiatives Support the unit in the preparation of accurate financial reports for lease and property, as well as preparing and reconciling vendor charges, purchase orders, and maintenance orders Participate and coordinate daily property activity Prepare and review necessary data and documentation for the analysis of property Obtain estimates for various jobs and monitor contract work Audit and ensure accuracy of the property system Prepares work orders upon request for identified areas, and ensures all work is completed Processes invoices for payment and insurance claims Maintains a complete record of current approved section projects and programs, as well as a record of current budget expenditures, leasing projects and programs Additional related duties as required Qualifications: Completion of the twelfth (12th) school grade, including business subjects with emphasis on general office practices, or completion of an appropriate certificate program from an approved business school/college and a minimum of 3 years progressively responsible and diversified office experience, including demonstrated supervisory capability OR Completion of the twelfth (12th) school grade including business subjects with emphasis on subjects related to the area of specialization or completion of an appropriate certificate program from an approved business school/college, and a minimum of three (3) year's progressively responsible experience in the area of specialization Minimum of three years progressively responsible real estate experience related to leasing and property management. Knowledge and experience in practical application of the Residential Tenancies Act (RTA) and other related legislation A professional designation as a Certified Property Manager (CPM) OR Real Property Administrator (RPA) is considered an asset Financial acumen including effective skill in supporting the preparation and presentation of comprehensive analysis and reports Ability to work in a municipal government setting as well as understanding the corporate structure and interdepartmental relationships Knowledge of real estate industry and facility operations Knowledge of the Land Title Systems, law and basic company search capabilities Ability to establish and maintain effective working relationships with developers, government officials, departmental representatives and others Excellent customer service skills, ability to troubleshoot and provide decisions in an emergency situation and follow approved guidelines Experience dealing with customers in stressful and/or difficult situations Ability to communicate with multiple stakeholders, negotiate, and build consensus with people at varying levels and provide clear recommendations Ability to work in a fast-paced environment with multiple changing priorities and high attention to detail including effective time management skills Valid Alberta Class 5 driver's license (or provincial equivalent). Must arrange own transportation to be reimbursed in accordance with the City of Edmonton policy. This may require business auto insurance Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit Demonstrate the foundational competencies, key behaviors and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit Applicants may be tested The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected] COVID-19 Notice: The City of Edmonton has implemented a COVID-19 Vaccination Policy. Employees must be fully vaccinated against COVID-19 and provide proof of vaccination. Employees who cannot be fully vaccinated on the basis of a protected legal ground (e.g. medical, religious) may request an exemption. Please note that this policy applies to all employees, including new hires and volunteers. If your application is successful, you will be asked to provide proof of vaccination or request an exemption. For more information, please refer to our COVID-19 Vaccination Policy ( and COVID-19 Vaccination Procedure ( Up to 1 temporary full-time position for up to 18 months, as per article 18.02 of the collective agreement Hours of Work: 40 hours per week, Monday to Friday The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance. Salary: $25.448 - $31.909 (Hourly); $53,135.420 - $66,625.990 (Annually) Talent Acquisition Consultant: RM/MZ IND123 Classification Title : Clerk III - 8 Hours Posting Date : Jan 17, 2023 Closing Date : Jan 31, 2023 11:59:00 PM (MST) Number of Openings (up to) : 1 - Temporary Full-time Union : CSU 52 Department : Real Estate Work Location(s) : 10th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4

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